First Impressions Coordinator (Front Desk)

Company: OneStaffMedical
Location: Boys Town
Posted on: February 1, 2026

Job Description:

Company Description : Job Summary : The First Impressions Coordinator is the welcoming face of the organization, responsible for creating warm, professional, and efficient experience for visitors, employees, and partners. In addition to managing front desk operations, this role provides high-level administrative support through coordinating travel arrangements, conference coordination and ensuring seamless logistics across the organization. osmcareers Responsibilities : Guest Experience & Front Desk Greet visitors and employees with professionalism and a positive, customer?focused attitude Answer incoming calls and manage front desk email communications Maintain visitor logs, prepare guest badges, and follow organizational security protocols Keep the reception area clean, organized, and representative of the company’s brand Arrange domestic and international travel for staff, including air, hotel, ground transportation, and itineraries Ensure travel bookings comply with company policies and budget guidelines Monitor travel schedules and adjust plans as needed Support planning for onsite and offsite meetings, events, and conferences Coordinate vendor services for events (catering, AV, facilities, etc.) Assist with registration, materials, travel, and logistics for conference attendees Proactively identify issues and take appropriate action to resolve them. Recognize guest or staff concerns and respond quickly with appropriate solutions. Administrative Support Sort and distribute mail, packages, and deliveries Maintain office supply inventory and place orders as needed Assist with document preparation, data entry, and special projects Collaborate with HR, Facilities, and other departments on onboarding and internal initiatives Requirements : 2 years of experience in reception, administrative support, and/or hospitality. 1 years of experience scheduling business travel. Excellent communication and customer service skills Strong organizational abilities with attention to detail Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) Ability to multitask and manage competing priorities in a fast-paced environment Professional appearance and demeanor Problem-solving mindset and strong follow-through Highly reliable Education : High School Diploma Benefits : While working with OneStaff Medical you will enjoy top-tier benefits such as: 401K Car Allowance Concierge Eat Well Employee Assistance Program Flex Hours Free Direct Deposit / Weekly Pay Game Rooms Gym Privileges HealthJoy In-House Chiropractor In-House Massage Therapist Life Insurance Long/Short Term Disability Pet Insurance Equal Opportunity Employer

Keywords: OneStaffMedical, Council Bluffs , First Impressions Coordinator (Front Desk), Administration, Clerical , Boys Town, Iowa